Bylaws of Westfarm Fraternal Beneficiary Association 2016/2024 E.C.

Maryland U.S.A.

Introduction

It is an existential phenomenon that human beings experience joy and sorrow while living in this world. Happiness can usually be dealt with thoughtfully and preparedly, while sadness is a natural obligation that can come suddenly. It is difficult to say that most of the society in our area is prepared for this sudden grief. Especially since the amount of money needed for the funeral is high, the capacity of the Land family will be challenged. This has led to the habit of collecting donations from passers-by to help the victim. This situation will cause additional unnecessary stress to the victim. WestFarm Fraternal Beneficiary Association has established this major problem with the following objectives. It is possible to alleviate and avoid this problem by fulfilling the obligations specified in the rules of the opportunity if the members thought and agreed in advance. As it is said, fifty lemons are a load for one person, but for fifty persons they are jewels. Therefore, with this basic objective in mind, the Westfarm Fraternal Beneficiary Association (W.F.B.A) (Edir) was established by the homeowners living in the Westfarm Residents Association. For the association to be managed in an orderly manner, the bylaws detailed below have been established to be enforced by the members of the association.

Function

To fulfill the purpose for which Westfarm Fraternal Beneficiary Association (W.F.B.A) (Edir) was established, we have carried out the following detailed activities.

1. Registers members.
2. Collects registration fees and dues upon arrival.
3. Deposits the collected funds into a bank account opened in the name of Westfarm Fraternal Beneficiary Association
4. When members are in danger of death, they will make the payment specified in the regulation.
5. When there is a danger of death to a member of the association, he will notify the member of the association.

Article 1

The name of the association and its meaning

1. The name of the association is known as Westfarm Fraternal Beneficiary Association (W.F.B.A)
2. Westfarm Fraternal Beneficiary Association (W.F.B.A) is independent of caste, religion, and politics. It also does not deal with anything that is outside the scope of the opportunity.

Article 2

Member and member agent

1. A member of the association means a member of the family (husband, wife, and children under the age of 21) who has read the purpose and rules of the association, understands his rights and obligations in the contract, and has completed the registration fee and regular contributions. Not dismissed from membership in accordance with the bylaws.
2. "Members Own" means an individual who is authorized to receive the money due from the Westfarm in the event of death while completing the membership form in accordance with the terms of the term.
3. When he comes to receive the money represented as himself, he must bring two types of legal notice issued by the government.
4. Any member, whether near or far away, can represent the person he wants, who pays the contribution money to him and fulfills the obligations mentioned in the rules of the opportunity.

Article 3

The requirements to become a member of the Westfarm Fraternal Beneficiary Association (W.F.B.A)

1. The owner of a house in the Westfarm community must be one who understands the purpose of the opportunity and willingly accepts the opportunity, who is willing to achieve the purpose for which the opportunity was established and who has decided to submit himself to the law of the opportunity.
2. Each member of the Westfarm Fraternal Beneficiary Association (W.F.B.A) must register independently
3. Any person is confirmed to be a member of the opportunity only when he completes the membership form by paying the current membership fee of $300 and $20.00 per month and takes the identification of the membership.
4. If a person changes their residential address in the United States after becoming a member, they may continue to be a member as long as they meet the required obligations.
5. Those who request to enter the W.F.B.A. after the date of establishment and start of (05/01/2024) will be treated as follows:
   1. A membership registration fee of $300.00 and a monthly fee of $20.00 are payable in full of the time the association is established.
   2. The registered member will receive assistance from the grant after a waiting period of six months.
   3. During the six-month waiting period, he is obliged to pay dues like any other member of the group.
   4. Any member of the group must acknowledge that disputes arising with the group will be resolved only by the elders chosen by the group.

Article 4

The rights and obligations of the children of the members of the association

1. Children under the age of 21 and legally adopted children may be registered on their parents application (form).
2. Parents who request in writing to register their children and legally adopted children in the birth register must first submit a letter stating that they are registered under their parental name on the Birth Certificate.
3. A newborn child can be registered as a child member in the family register by submitting a birth certificate.
4. If the members children pass away after registering according to the rules, the opportunity will pay $2500.00 only to the parent or legal owner who registered as a parent.
5. When the children reach the age of 21, Chance will remove them from the childhood membership.
6. Children who have turned twenty-one and have been removed from the register of the association may register as members by submitting a new application or form and paying $150.00 and a monthly fee of $20.00 from the year they became a member of the association.
7. If the members of the association have children over 21 years of age at the time of establishment of the association, they can become members of the association by paying a monthly fee of $200.
8. Children registered as children must be living with the member.
9. In the event of the death of the parent who registered the children, the child’s right to membership shall be transferred to him if the remaining parent is a member. If the remaining parent is not a member of the group, the children’s membership will be deducted.

Article 5

Member registration and payment of contributions

1. Any individual who wishes to become a member of the Westfarm Fraternal Beneficiary Association (W.F.B.A) shall pay a membership registration fee of $300.00 (Three Hundred Dollars) and a monthly membership fee.
2. In the event of the death of a member of the Westfarm Fraternal Beneficiary Association (W.F.B.A) or a child member registered in accordance with the rules, each member is obliged to pay a contribution of $75.00-$200.
3. In the event of the death of a Member of the Trust and any children enrolled as Child Members in accordance with the Regulations, the Trust will pay $2500.00 to the nominee as an individual.
4. The member cannot transfer the right mentioned in the rules to another person while he is alive.

Article 6

Methods of payment

1. In cash
2. In Checks
3. Online

Article 7

The time limit for payment of contribution money and the penalty for not paying on time

1. A member is obliged to pay the monthly contribution within 1-5 days of the month.
2. A penalty of $5.00 (Five Dollars) will be charged if the payment is 5-10 days late.
3. A penalty of $10.00 (Ten Dollars) will be charged if the payment is delayed by 10-15 days.
4. If he does not pay his monthly contribution for 15-60 days, he is obliged to explain to the members of the management board.
5. Membership will be canceled after 90 days.

Article 8

The authority of the board of directors

1. The Management Committee (Board) has the authority to enforce and control the rights and obligations stated in the bylaws.
2. The board may amend the rules by mentioning the number of the article to be changed and prepare them by amending or changing them.
3. If no member voluntarily helps or works without pay, the management board can hire and fire a temporary employee who works without payment.
4. If a member elected to the board resigns or frequently misses meetings, the board can expel him and replace him with a standby member.

Article 9

The number of members of the board of directors and their roles

The Board of Directors of Westfarm Fraternal Beneficiary Association (W.F.B.A) has five (5) executive members elected by the General Assembly.

1. Chairman
2. Chairman (Member Relations)
3. Secretary General
4. Treasurer (Accountant)
5. Auditor

Article 10

The role of the members of the management board

10.1. Chairman

1. The chairman shall chair the management meetings.
2. Participates in various meetings on behalf of the organization after notifying the management committee.
3. Signs expense checks with the Vice Chairman or Treasurer.
4. Monitors and implements daily work activities.
5. Ensures payments due to representatives are made.

10.2. Chairman (Public Relations)

1. In the absence of the chairman, takes over the responsibilities and carries out tasks.

10.3. Secretary General

1. Maintains minutes of meetings and important documents.
2. Provides necessary information for elections and other purposes.

10.4. Treasurer

1. Responsible for managing the association’s finances, submitting reports, and overseeing expenses.

Article 11

Term of office of the management committee

1. The term of office will be determined by the members’ agreement.
2. Newly elected members will be introduced and continue their work with those who have not completed their term of office.

Article 12

Selection Committee

1. Three members of the selection committee will be elected by the Executive Board to elect the members of the Westfarm Fraternal Beneficiary Association (W.F.B.A) Executive Committee.

Article 13

Accountability and tenure of the auditor

1. The auditor committee supervises the fund management and activities.
2. Three (3) supervisory members are elected for two years.

Article 14

Exemption from responsibility for management members

1. Members of the management are not personally liable for any debt or liability.

Article 15

Westfarm Fraternal Beneficiary Association (W.F.B.A) Annual General Meeting and Voting System:

1. The general meeting of the association will be held only once a year. The place and date will be announced 60 days before the meeting. It is the duty of the members to attend the annual general meeting.
2. An urgent meeting may be called when there are urgent matters that require the decision of the General Assembly.
3. If more than half of the members request that a general meeting be called, an emergency meeting will be called.
4. Any vote shall be conducted in accordance with the secret ballot system.
5. If 50% of the members are present to pass resolutions at an annual meeting, the quorum shall be deemed met.
6. To approve any resolutions, more than 51% of the votes of the General Assembly must be obtained.
7. If it is a meeting to determine the existence of the assistance opportunity, it should get more than 75% of votes.
8. The executive management shall call the members to attend the regular or urgent meetings, and if members do not attend, the decision made by the present members shall be valid.

Article 16

Details of suspension from membership

1. If a member does not fulfill the obligations in this regulation or commits an act that disturbs the existence of the association, they will be called by the management committee and advised.
2. If the member continues the offense, they will be dismissed from the member list without refunding the membership registration and contribution fees paid previously.
3. If a member is dismissed due to non-payment of contributions, they may be re-admitted as a new registrant by paying the current admission fee and serving a six-month waiting period.
4. Voluntarily withdrawn members will not receive refunds of any membership fees paid.
5. A member who was suspended for non-payment can reapply for membership by submitting a written request. If approved by a two-thirds vote of the board, they can become a member again after paying the current registration and monthly fees, and completing a six-month waiting period.

Article 17

About changing residential address

1. Any member of the Westfarm Fraternal Beneficiary Association (W.F.B.A) must inform the board of directors when they change their address.

Article 18

Details regarding health disorders and other issues affecting members:

1. Situations that may exempt members from paying fees on time include:
   1. Hospitalization due to illness
   2. Imprisonment (the family or representative must report this issue)

Article 19

Notifying the death office of members

1. If a member passes away, their representative must inform the office within the following time frames:
2. For deaths in the U.S., within 15 days.
3. For deaths outside of Maryland, within 30 days.
4. For deaths outside the U.S., within 60 days.
5. If the member had been outside the U.S. for over a year, no payment will be made.

Article 20

Notifying general members of the death of a charity member

1. When a member passes away, the news should be communicated to other members via phone or email within 24 hours.

Article 21

About membership dues and total fees

1. The benefit is $75-$100 per member contribution in the event of a members death.
2. If the number of members increases or decreases due to deaths, the total amount given to the deceaseds family and the contribution amount shall be adjusted by the executive board.

Article 22

In case of overlapping and consecutive deaths

1. In the event of the death of more than three members in one month, the contribution amount will be adjusted according to the decision of the management committee.

Article 23

Method of resolving complaints and disputes

1. Disputes regarding members rights and duties will be resolved according to these bylaws.
2. If a member has a grievance, it will be addressed by two elders appointed by the management board.
3. Complaints cannot be taken to court.